There is no need for office moving to be a traumatic experience for everyone working there. In order for you to avoid making your move a disastrous experience, you have to plan in advance and consult with your removalist with regards to the logistics of your move as doing so will make the transition as smooth as possible, with little to none disruption to your business.
Albeit the fact that the complexity and complicatedness of the move will depend on the size as well as the type of organization, there are still some common tasks that all office manager will want to ensure of so that the move will be done in a smooth-sailing manner.
For the remainder of this article, what we will be doing is that we will present to you some essential points when it comes to organizing an office removal that you have to be aware of. Even though there are still several aspects that must be taken cared of, we are sure that these tips will be able to get you off on the right foot. You just have to follow everything that we will be stating here.
One very important thing that you have to do when organizing an office move is that prior to the move, you have to tell your staff about his or her responsibilities, especially when it comes to packing up his or her own cubicle or office. What we mean to say here is that when you are still planning for the office move, make sure that all of them are present and are listening to everything you have to say. You have to make sure as well that they are paying attention to even the smallest details you tell them about; By doing this, they will have a clear image of their new office and will be ready to move into it with little to zero disruption. There is a need for this preparation to include ensuring that you have adequate electrical as well as telephone connections for every room at your new office. This is in line with catering to all your needs and for any potential plans for expansion in the future.
That is not it at all as there are other things that you have to do as well like notifying your customers, your business partners as well as your local governance service providers, alongside other interested parties you have about the change of your address, several weeks before your move. You can achieve this by means of using a sticker with every letter that goes out at least a month before you move. As for your receptionist, they should be trained to tell all callers calling your office about the pending change of address you planned on doing and that any message on hold can be used to tell the caller about the change. If you have a website, you must update it with an easy alert regarding your change of address as well as the change of your contact number. See to it that all your staff are amending their e-mails and phone messages as well to tell callers about the changes. You have to make it a point to inform your telephone service provider about the pending change you already planned so that every single call to your old number will be redirected without any interruptions.
Also, always remember to contact a professional office relocation service to help you with your business move.